C_THR97_2405 SAP Certified Associate - Implementation Consultant - SAP SuccessFactors Onboarding Question and Answers

Additional data collection steps can be created by setting up a custom MDF object, creating a UI for the object, and modifying the ONB2DataCollectionConfig object. These actions enable the collection of extra data specific to the organization’s onboarding needs.

The rules "SAP_ONB2_ECDataCollectionCheck" and "SAP_ONB2_HMReviewCheck" are configured for the Review New Hire Data and Personal Data Collection steps. These rules ensure data is correctly reviewed and validated during onboarding, enhancing data accuracy and completeness.

The Process Variant Manager in SAP SuccessFactors Onboarding allows administrators to customize onboarding workflows by adding various steps to align with organizational needs. "Create New Hire Tasks" and "Additional Onboarding Data Collection" help streamline task assignments and data collection, while "Compliance Forms" ensure that legal and regulatory documentation requirements are met during onboarding.

When integrated with an external HRIS, SAP SuccessFactors Onboarding supports functionalities such as onboarding new hires and enabling process restarts. These features help ensure a seamless onboarding process with external HRIS systems.

"Manage Data" in Admin Center allows administrators to configure Hire/Rehire parameters, defining specific field criteria to identify potential rehires and match records accurately for streamlined rehiring processes.

Auto-archiving Offboarding tasks can be set up by creating a business rule to identify tasks that need archiving and by scheduling a batch job in Provisioning to archive those tasks systematically. This configuration supports compliance and efficient data management in Offboarding.

The "Welcome Message Notification with Reset Password Support Template" is used in SAP SuccessFactors Onboarding to send new hires a reset password link. This email template helps new hires access the system securely with their new credentials.

The ONB2_OFB_EmployeeReviewCheck rule enables offboarding employees to review and edit their personal information as part of the exit process, ensuring that their records are accurate and up to date before their departure.

The permissions "Rehire Inactive Employee with New Employment" and "Rehire Inactive Employee with New Employment (by 'match' in New Hire)" allow a user to process rehires within SAP SuccessFactors. These permissions enable the identification and handling of rehire cases within the onboarding process.

The Onboarding data model is used during the "Personal Data Collection" and "Additional Onboarding Data Collection" steps. These steps involve gathering new hire information and integrating it into the system for a smooth onboarding process.

The "ONB2_HMReviewCheck," "ONB2_ECDataCollectionCheck," and "ONB2_CustomDataCollectionCheck" rules are standard business rules that control data collection processes in Onboarding. These rules facilitate the collection and verification of essential new hire data to ensure a compliant and efficient onboarding workflow.

Custom tasks for onboarding programs can be created using custom MDF (Metadata Framework) objects within SAP SuccessFactors. The custom MDF object serves as the foundation for the task, which can then be linked to an onboarding program. This approach allows for the customization and flexibility needed to adapt to unique onboarding processes.

To configure an onboarding process without the Review New Hire Data step, a new process variant can be created using Process Variant Manager, omitting this specific step. This allows for streamlined onboarding processes that do not require data review, depending on the organization’s requirements.

To configure global assignments in Onboarding, administrators can add a specific business rule to the DEFAULT_ONB2_CONFIG object, enable a welcome message trigger email for global assignments, and set a business rule to activate the global assignment onboardingscenario. These configurations support the smooth transition of employees in global roles.

When initiating the internal hire process with an external applicant tracking system, "Employee ID" and "Name" are required to identify the employee, ensuring accurate matching and continuity of the candidate’s profile data within SAP SuccessFactors.

The "ConvertExternalUserOnStartDateJob" is the scheduled job type used to convert new hires from external to internal user status on their start date. This job ensures that new hires have the appropriate internal user profile when they officially join the organization.

In SAP SuccessFactors Onboarding, when a process restart is triggered manually, it allows data retention from the onboarding process, helping maintain consistency and ensuring the data previously entered is not lost unless explicitly reset.

The "Knowledge Transfer Plan" and "Asset Task" permissions are specific to the Offboarding module, allowing organizations to manage tasks related to knowledge handover and asset recovery, which are essential parts of the employee exit process.

The "Consent" and "Signature" object permissions are necessary for embedding electronic signatures in SAP SuccessFactors Onboarding. These permissions allow users to digitally consent and sign required documents as part of the onboarding process.

Custom tasks for offboarding programs can be created by developing a custom MDF object, which enables the configuration of unique tasks tailored to the offboarding process. Additionally, creating a user interface through the UI Template Editor allows these tasks to be displayed and managed effectively within the SuccessFactors system.

Configuring the "Rehire with Old Employment" function involves several settings to ensure rehired employees' records are managed accurately. This includes enabling the rehire permission, setting the "Allow Rehire with Old Employment" option in general settings, and assigning a responsible group for rehire coordinators to handle rehire cases effectively.