C_S4CPR_2408 SAP Certified Associate - Implementation Consultant - SAP S 4HANA Cloud Public Edition - Sourcing and Procurement Question and Answers

The scope item "Procurement of Direct Materials (J45)" specifically covers the requisitioning of raw materials and goods for production. Here’s why this is the correct answer:

Procurement of Direct Materials (J45):This scope item focuses on the procurement of materials that are directly used in the production process. It includes functionalities such as creating purchase requisitions, managing material requirements planning (MRP), and ensuring timely availability of raw materials for production.

Requisitioning (18J):The Requisitioning scope item is more generic and covers the creation of purchase requisitions for various purposes, including indirect materials and services. It does not specifically focus on direct materials for production.

Consumable Purchasing (BNX):This scope item is tailored for purchasing consumable materials, such as office supplies or maintenance materials, which are not directly tied to production processes.

Quality Management in Procurement (1FM):This scope item deals with quality inspections and assurance in procurement processes but does not address the requisitioning of raw materials for production.

SAP Best Practices Explorer:Scope Item Details - Procurement of Direct Materials (J45)

SAP S/4HANA Cloud Public Edition Documentation:Procurement Processes

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In thePrice for Request (1XF)process, after awarding a supplier quotation using theManage Supplier QuotationsSAP Fiori app, follow-on documents can be created to formalize the procurement process. Below is an explanation of the correct answers:

Purchase Contract (A):A purchase contract can be created as a follow-on document to establish long-term agreements with the supplier for recurring purchases based on the awarded quotation.

Purchase Order (D):A purchase order is the most common follow-on document, used to formally request the delivery of goods or services from the supplier based on the awarded quotation.

Purchase Requisition (B):Purchase requisitions are internal requests for procurement and are typically created before quotations are requested. They are not follow-on documents after awarding a quotation.

Scheduling Agreement (C):While scheduling agreements are similar to contracts, they are not typically created directly from awarded quotations in this process.

SAP Help Portal:Manage Supplier Quotations App

SAP Best Practices Explorer:Price for Request Process

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InSAP S/4HANA Cloud Public Edition, when creating a purchasing organization in the organizational structure, it must be assigned to acompany code. This assignment ensures that the purchasing organization is linked to the financial and legal entity for which procurement activities are performed.

Purchase organization to company code (Option D):The purchasing organization is responsible for procurement activities, and its assignment to a company code ensures proper financial integration. For example, invoices generated by the purchasing organization are posted to the corresponding company code. TheSAP Organizational Structure Guideconfirms this requirement.

A. Purchase organization to storage location:Storage locations are part of the plant structure and are not directly linked to purchasing organizations.

B. Purchase organization to distribution channel:Distribution channels are used in sales and distribution processes, not in procurement.

C. Purchase organization to plant:While purchasing organizations can interact with plants during procurement, they are not directly assigned to plants. Instead, plants are assigned to company codes.

SAP Organizational Structure Guide:Explains the relationship between purchasing organizations and company codes in SAP S/4HANA Cloud Public Edition.https://help.sap.com

SAP S/4HANA Cloud Procurement Guide:Provides details on configuring purchasing organizations and their assignments.

Why Option D is Correct:Why the Other Options Are Incorrect:Key References:

In SAP Central Business Configuration, certain activities are applied at the system level and cannot be changed after confirmation due to their foundational impact on the system. Below is an explanation of the correct answers:

Fiscal year variant (B):The fiscal year variant defines the structure of the financial year (e.g., calendar or non-calendar year). Once confirmed, it cannot be changed because it affects all financial postings and reporting.

Group currency (D):The group currency is the currency used for consolidation purposes across the organization. It is a system-wide setting and cannot be altered after confirmation.

Scoping (A):Scoping determines which business processes are activated in the system. While it is a critical activity, it can be adjusted during implementation.

Configuration activities (C):Configuration activities involve setting up specific parameters for business processes. These can be modified as needed during implementation.

SAP Help Portal:SAP Central Business Configuration

SAP Activate Methodology Documentation:System-Wide Settings

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When creating a purchase order for consumables in SAP S/4HANA Cloud Public Edition, theAccount Assignment Categoryis a mandatory field. Below is an explanation of the correct answer:

Account Assignment Category (B):Consumable materials (e.g., office supplies, maintenance materials) are not inventory-managed and require an account assignment to determine how costs will be allocated (e.g., cost center, project, or asset). The account assignment category ensures proper financial accounting for these items.

Material Number (A):For consumables, the material number is optional because consumable materials may not always have a material master record. Instead, they can be procured using a short description.

Item Category (C):The item category is automatically determined based on the account assignment category and procurement type, so it is not manually entered.

Purchase Info Record (D):A purchase info record is not mandatory for consumables, as pricing and conditions can be entered directly in the purchase order.

SAP Help Portal:Creating Purchase Orders for Consumables

SAP Best Practices for Procurement:Consumable Purchasing

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To integrate SAP S/4HANA Cloud Public Edition with another SAP public cloud solution, the following technologies are recommended:

SAP Integration Suite (A):The SAP Integration Suite provides a comprehensive set of tools and services for connecting cloud and on-premise systems. It supports end-to-end integration scenarios, making it ideal for integrating SAP S/4HANA Cloud with other SAP solutions.

Predelivered APIs (D):SAP provides a wide range of predelivered APIs that enable seamless integration between SAP S/4HANA Cloud and other SAP cloud solutions. These APIs are preconfigured and optimized for use in standard integration scenarios.

SAP Cloud Connector (B):The SAP Cloud Connector is primarily used for secure on-premise-to-cloud connectivity. It is not required for integrating two SAP public cloud solutions.

SAP Process Orchestration (C):SAP Process Orchestration is an on-premise middleware solution and is not suitable for cloud-to-cloud integration in the public cloud context.

SAP Help Portal:Integration Technologies in SAP S/4HANA Cloud

SAP API Business Hub:Predelivered APIs for SAP S/4HANA Cloud

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To open a new posting period for material master records in SAP S/4HANA Cloud Public Edition, specific apps are used to manage posting periods effectively. Below is an explanation of the correct answers:

By using the Manage Product Master Data app (C):TheManage Product Master Dataapp allows users to maintain material master records, including extending them to new posting periods. This ensures that materials are available for transactions in the new period.

By using Manage Posting Periods app (D):TheManage Posting Periodsapp is used to define and control the opening and closing of posting periods for financial and material transactions. It ensures that the system allows postings only within valid periods.

By closing the current period using the Close Periods app (A):Closing the current period does not automatically open a new one. Separate steps are required to define and activate the new period.

By triggering a background job using Close Period for Product Master app (B):There is no standard app called "Close Period for Product Master" in SAP S/4HANA Cloud Public Edition. This option is invalid.

SAP Help Portal:Managing Posting Periods

SAP Best Practices Explorer:Material Master Data Management

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TheSAP Business Accelerator Hubis a platform designed to help developers and users explore, test, and integrate APIs with SAP systems. Below are the two correct functions available on this platform:

Search APIs (Option C):Users can search for APIs based on specific criteria, such as functionality, system, or use case. This helps identify the appropriate APIs for integration projects. TheSAP Business Accelerator Hub Documentationconfirms this capability.

Test APIs (Option D):The platform allows users to test APIs directly to ensure they work as expected before integrating them into their systems. This includes simulating API calls and analyzing responses. The sameSAP Business Accelerator Hub Documentationdocuments this feature.

A. Transfer APIs:Transferring APIs is not a function provided by the SAP Business Accelerator Hub. APIs are consumed or integrated via communication arrangements in SAP S/4HANA Cloud.

B. Create APIs:Creating APIs is not supported by the SAP Business Accelerator Hub. Instead, it focuses on exploring and testing existing APIs.

SAP Business Accelerator Hub Documentation:Explains how to search for and test APIs on the platform.https://api.sap.com

SAP API Management Guide:Provides details on using the SAP Business Accelerator Hub for API exploration and testing.

Why the Other Options Are Incorrect:Key References:

In SAP S/4HANA Cloud Public Edition, aRequest for Quotation (RFQ)can be created from aPurchase Requisition, which serves as the source document for procurement needs. Below is an explanation of the correct answer:

Purchase Requisition (B):A purchase requisition is an internal request for goods or services. From this document, an RFQ can be generated to solicit bids from suppliers.

Scheduling Agreement (A):A scheduling agreement is a long-term procurement agreement with predefined delivery schedules and cannot be used to create an RFQ.

Purchase Contract (C):A purchase contract is a formal agreement with a supplier and is not used to generate RFQs.

Purchase Order (D):A purchase order is a legally binding document issued to a supplier after the RFQ process, so it cannot be used to create an RFQ.

SAP Help Portal:Creating RFQs from Purchase Requisitions

SAP Best Practices Explorer:Procurement Processes

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TheSAP Fiori app "Manage Purchase Orders"is used to perform various actions related to purchase orders. Among the options provided, the correct action is:

Edit the fields of multiple purchase orders simultaneously (Option C):The "Manage Purchase Orders" app allows users to edit multiple purchase orders at once, streamlining bulk updates and changes. This functionality is particularly useful for making mass updates to fields such as delivery dates, quantities, or payment terms. TheSAP Fiori Apps Reference Libraryconfirms this capability.

A. Convert your purchase requisitions to purchase orders:Converting purchase requisitions to purchase orders is handled in other apps, such as "Process Purchase Requisitions," not in "Manage Purchase Orders."

B. Create purchase orders for direct consumption:Creating purchase orders for direct consumption is typically done using apps like "Create Purchase Order – Advanced" or "Manage Purchase Orders," but it is not a primary function of this app.

D. Maintain some default values of purchase orders for your user:Maintaining default values is typically configured in user-specific settings or through business roles, not directly in the "Manage Purchase Orders" app.

SAP Fiori Apps Reference Library:Provides detailed descriptions of the functionalities available in the "Manage Purchase Orders" app.https://fioriappslibrary.hana.ondemand.com

SAP S/4HANA Cloud Procurement Guide:Explains how purchase orders are managed and updated in the system.

Why the Other Options Are Incorrect:Key References:

DuringFit-to-Standard workshops, implementation consultants play a critical role in guiding customer experts through the evaluation of SAP Best Practices and identifying gaps between standard processes and customer-specific requirements. Below are the two correct answers:

Highlight areas that require configuration or customization decisions (Option B):Consultants help customers identify areas where standard SAP processes may need adjustments to meet specific business needs. This includes highlighting configuration options and discussing potential customizations. TheSAP S/4HANA Cloud Fit-to-Standard Workshop Guideemphasizes this responsibility.

Demonstrate SAP Best Practice business processes in the starter system (Option D):Consultants demonstrate how SAP Best Practices are implemented in the starter system, providing customers with a clear understanding of standard processes. This helps customers evaluate whether these processes align with their requirements. The sameSAP S/4HANA Cloud Fit-to-Standard Workshop Guidedocuments this activity.

A. Conduct end-user training on active scope items:End-user training is typically conducted during the realization phase, not during Fit-to-Standard workshops. These workshops focus on process alignment rather than training.

C. Determine set up instructions for customer-driven integrations:While integrations are important, determining setup instructions is not a primary focus of Fit-to-Standard workshops. This activity is usually addressed during the integration design phase.

SAP S/4HANA Cloud Fit-to-Standard Workshop Guide:Explains the objectives and activities of Fit-to-Standard workshops, including demonstrating SAP Best Practices and identifying configuration needs.https://help.sap.com

SAP Activate Methodology for SAP S/4HANA Cloud Public Edition:Provides an overview of the Fit-to-Standard workshop phase and its deliverables.

Why the Other Options Are Incorrect:Key References:

In thePurchase Requisition Approval Workflow, review activities play a critical role in ensuring that purchase requisitions are reviewed and approved efficiently. Below are the two correct specifications for review activities:

Deadlines can be configured for reviewer tasks (Option B):Deadlines can be set for reviewer tasks to ensure timely processing of purchase requisitions. If a reviewer does not complete their task within the specified deadline, escalation mechanisms can be triggered. TheSAP S/4HANA Cloud Workflow Configuration Guideconfirms that deadlines can be configured for workflow tasks.

Reviewer receives notifications on the reviewer tasks (Option C):Reviewers are notified when they are assigned tasks in the approval workflow. These notifications can be sent via email or through the SAP Fiori launchpad, ensuring that reviewers are aware of pending tasks. TheSAP S/4HANA Cloud Workflow Notification Guidedocuments this functionality.

A. Only one reviewer per workflow can be assigned:This is incorrect because multiple reviewers can be assigned to a single workflow, depending on the configuration. For example, parallel or sequential approval workflows can involve multiple reviewers.

D. Assigned reviewer can reject or approve the workflow:While reviewers can approve or reject tasks, this is not a specification unique to review activities. It applies to all approval workflows and is not specific to the question.

SAP S/4HANA Cloud Workflow Configuration Guide:Explains how to configure deadlines and notifications for workflow tasks.https://help.sap.com

SAP S/4HANA Cloud Workflow Notification Guide:Describes how notifications are sent to reviewers and approvers in the workflow process.

SAP S/4HANA Cloud Sourcing and Procurement Guide:Provides an overview of the Purchase Requisition Approval Workflow and its components.

Why the Other Options Are Incorrect:Key References:By understanding these verified specifications, organizations can optimize their review and approval processes in SAP S/4HANA Cloud Public Edition.

Duringinvoice entryin sourcing and procurement, thepurchase orderis the primary document used as a reference. It ensures that the invoice matches the agreed-upon terms, quantities, and prices specified in the purchase order.

Purchase order (Option B):The purchase order serves as the reference document for verifying the accuracy of supplier invoices. It contains details such as material quantities, prices, and delivery terms, which are matched against the invoice during the three-way match process. TheSAP Invoice Management Guideconfirms this.

A. Supplier invoice:The supplier invoice is the document being entered, so it cannot serve as a reference for itself.

C. Material document:Material documents are generated during goods receipt and are not directly used as a reference during invoice entry.

D. Purchase requisition:Purchase requisitions are internal requests for procurement and are not used as a direct reference during invoice entry. Instead, the purchase order derived from the requisition is used.

SAP Invoice Management Guide:Explains the role of purchase orders as reference documents during invoice entry.https://help.sap.com

SAP S/4HANA Cloud Procurement Guide:Provides details on the three-way match process and the use of purchase orders in invoice verification.

Why Option B is Correct:Why the Other Options Are Incorrect:Key References:

Core Data Services (CDS) in SAP S/4HANA provides a universal language to read and process data consistently across different applications. Below is an explanation of the correct answer:

Core Data Services (B):CDS enables the creation of semantically rich data models that can be consumed by various applications, regardless of their underlying technologies. It provides a unified way to define and access data, ensuring consistency and reusability.

SAP Business Suite (A):SAP Business Suite refers to a suite of enterprise applications and is not a layer for universal data access.

SAP HANA (C):SAP HANA is the underlying database platform that powers SAP S/4HANA. While it supports advanced data processing, it does not provide the abstraction layer offered by CDS.

SAP Fiori (D):SAP Fiori is a user interface technology for building intuitive apps. It relies on CDS views for data access but does not serve as a universal data language itself.

SAP Help Portal:Core Data Services in SAP S/4HANA

SAP S/4HANA Cloud Public Edition Documentation:Data Modeling with CDS

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InSAP S/4HANA Cloud Public Edition, purchasing info records can have different categories based on the type of procurement being managed. Below are the two correct answers:

Standard (Option A):The "Standard" category is used for regular procurement of materials or services. It stores information such as prices, terms, and conditions agreed upon with vendors. TheSAP Purchasing Info Record Guideconfirms that "Standard" is a valid category.

Service (Option C):The "Service" category is used for procurement of services rather than physical materials. It includes details such as service descriptions, pricing, and terms. The sameSAP Purchasing Info Record Guidelists "Service" as a valid category.

B. Pipeline:"Pipeline" refers to a procurement process where materials are delivered directly from the vendor to the production line without intermediate storage. However, it is not a category for purchasing info records.

D. External:"External" is not a recognized category for purchasing info records in SAP S/4HANA Cloud Public Edition.

SAP Purchasing Info Record Guide:Describes the categories of purchasing info records and their usage in procurement processes.https://help.sap.com

SAP S/4HANA Cloud Procurement Guide:Provides details on managing purchasing info records and their categories.

Why the Other Options Are Incorrect:Key References:

In theSupplier Consignment (2LG)process, consignment stock refers to materials provided by a supplier that are stored on the customer's premises but remain the property of the supplier until consumed or transferred. Below is an explanation of the correct answer:

A supplier provides you with material that is stored on your premises but is still the property of the supplier (C):In a consignment arrangement, the supplier retains ownership of the material until it is withdrawn from consignment stock for use or consumption. This allows the customer to manage inventory without immediate financial liability.

A supplier stores your material in its premises but has no liability on the consignment stock (A):This describes a scenario where the supplier manages the customer’s material, which is unrelated to consignment.

A supplier provides you with material with agreed periods that is stored in its premises (B):This describes a storage agreement at the supplier’s location, not a consignment arrangement.

A supplier provides you with material with agreed periods and you have the liability of the consignment stock (D):This contradicts the consignment principle, as the supplier retains liability until the material is consumed.

SAP Help Portal:Supplier Consignment Process

SAP Best Practices Explorer:Consignment Stock Management

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To notify purchasers automatically when an RFQ is close to the quotation deadline but only a few quotations have been received, theSituation Handling Frameworkin SAP S/4HANA Cloud Public Edition is the most efficient solution. Below is an explanation of the correct answer:

By using the situation template in situation handling standard framework (A):The Situation Handling Framework allows you to configure predefined templates to monitor specific conditions, such as low response rates to RFQs. When the condition is met, the system automatically notifies relevant users.

By defining a workflow using flexible workflows (B):While flexible workflows can be configured for notifications, they require more setup and are less suited for real-time monitoring compared to the Situation Handling Framework.

By developing an application using APIs to send notifications (C):Developing a custom application is time-consuming and unnecessary when standard tools like the Situation Handling Framework are available.

By creating new RFQs and sending with email (D):Manually creating new RFQs and sending emails is inefficient and does not address the need for automated notifications.

SAP Help Portal:Situation Handling Framework

SAP Best Practices Explorer:RFQ Monitoring

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In theSubcontracting solution process, the stock for provided components is managed in a specific way to ensure proper tracking and accountability. Below are the two correct answers:

The stock is managed as part of your own stock (Option A):In subcontracting, the components provided to the subcontractor are still considered part of your own stock. This ensures that you retain ownership and control over the materials until they are consumed in the subcontracting process. TheSAP Subcontracting Guideconfirms this.

The stock is managed at the storage location level (Option B):The stock for subcontracting components is tracked at the storage location level within your system. This allows for precise inventory management and visibility into where the materials are located. The sameSAP Subcontracting Guidedocuments this functionality.

C. The stock is managed at the plant level:While plant-level stock exists, subcontracting specifically tracks stock at the storage location level for better granularity.

D. The stock is managed as part of supplier's own stock:In subcontracting, the components remain part of your own stock and are not transferred to the supplier's stock.

SAP Subcontracting Guide:Explains how stock for subcontracting components is managed as part of your own stock and tracked at the storage location level.https://help.sap.com

SAP S/4HANA Cloud Procurement Guide:Provides details on subcontracting processes and stock management.

Why the Other Options Are Incorrect:Key References:

InSAP S/4HANA Cloud Public Edition,purchasing groupsare organizational units that represent individuals or teams responsible for procurement activities. To ensure proper integration into the procurement process, purchasing groups must be assigned to theresponsible purchasing organization.

You must assign the purchasing group to the responsible purchasing organization (Option D):Purchasing groups are linked to purchasing organizations to define which group is responsible for procurement within a specific purchasing organization. This assignment ensures that procurement processes are properly managed and executed. TheSAP Organizational Structure Guideconfirms this requirement.

A. Purchasing group is not assigned to any organizational unit in the company structure:Purchasing groups must be assigned to a purchasing organization to function effectively. Leaving them unassigned would disrupt procurement processes.

B. You must assign the purchasing group to the plant:Plants are part of the logistics structure and are not directly linked to purchasing groups.

C. You must assign the purchasing group to the company code:Company codes are financial organizational units and do not have a direct relationship with purchasing groups.

SAP Organizational Structure Guide:Explains the relationship between purchasing groups and purchasing organizations in SAP S/4HANA Cloud Public Edition.https://help.sap.com

SAP S/4HANA Cloud Procurement Guide:Provides details on configuring purchasing groups and their assignments.

Why Option D is Correct:Why the Other Options Are Incorrect:Key References:

A Purchasing Info Record (PIR) is a master data object in SAP S/4HANA that stores procurement-related information for a specific material and supplier combination. Below is an explanation of the correct answer:

A master data record that contains information specific to a material and the supplier (B):The PIR includes details such as pricing conditions, order quantities, and delivery schedules for a specific material supplied by a specific vendor. It serves as a reference point for procurement transactions like purchase orders.

A master data record that contains information specific to a material and the purchase order (A):Purchase orders are transactional documents, not master data. The PIR provides the basis for creating purchase orders but is not tied to individual orders.

A master data record that contains information specific to a material and the customer (C):Customer-related information is managed in sales and distribution processes, not in purchasing info records.

A master data record that contains information specific to a material and the contract (D):Contracts are separate procurement documents, and while they may reference PIRs, the PIR itself is not tied to a specific contract.

SAP Help Portal:Purchasing Info Records

SAP S/4HANA Cloud Public Edition Documentation:Procurement Master Data

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TheCompliance Information - For Productsapp is specifically designed to categorize materials/products as compliance-relevant in SAP S/4HANA Cloud Public Edition. Below is an explanation of the correct answer:

Compliance Information - For Products (B):This app allows users to define and manage compliance-related attributes for products, ensuring they meet regulatory or organizational compliance requirements.

Manage Product Master Data (A):While this app is used to maintain product master data, it does not specifically focus on compliance categorization.

Create Procurement Products (C):This app is used for creating new procurement products but does not handle compliance categorization.

Create Material (D):This app is used for creating material master records but does not include functionality for compliance categorization.

SAP Help Portal:Compliance Information - For Products App

SAP Best Practices Explorer:Product Compliance Management

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